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Item Status

Item status (STATUS) is a fixed-length field in item records that indicates whether an item is available, checked out, or is in some other state that affects circulation. Item status information appears both in item records in Sierra and in the MORE Catalog.

Sierra

Note that Sierra’s display label is “Due Date”, which often corresponds to item status. In the case of the Eau Claire item on line 4, the item status is actually “BILLED”.

MORE Catalog

The MORE Catalog shows item location, status, and due date information, grouped by availability: Available, On order, or Not available at this time.

List of items from the MORE Catalog with location and status info

About MORE statuses

Some item status values are automatically generated by the system upon check-in and check-out. Others are applied by staff. This can be done via a Sierra process like using the “Mark Lost Items” button from a patron’s list of checked-out items to change item status to “Lost”, for example. Other statuses are manually applied by staff directly in the STATUS field. Items with some status values cannot be checked out by patrons at self-check terminals.

Code Status Meaning Self-check action
1 MISSING INVENTORY Manually-applied
2 BOOK BIKE Manually-applied
3 TS WORKROOM Manually-applied
AVAILABLE System-generated when items are checked and do not fill any holds
! ON HOLDSHELF System-generated when items fill holds
$ LOST AND PAID System-generated when billed items are paid in full Blocked from checkout at self-checks
* IT Manually-applied
a NEW NO CKOUT Manually-applied Blocked from checkout at self-checks
b BINDERY Manually-applied Blocked from checkout at self-checks
c CIRC WORKROOM Manually-applied
d ON DISPLAY Manually-applied
e DAMAGED Manually-applied Blocked from checkout at self-checks
g MENDING Manually-applied
h RECHARGING Manually-applied
i ILL PENDING Manually-applied
j CHILDRENS DEPT Manually-applied Blocked from checkout at self-checks
k STORAGE Manually-applied
l LOST System-generaged when staff use “Mark Lost Items” button Blocked from checkout at self-checks
m MISSING System-generaged when staff use “change status to missing” option when not fulfilling holds, or manually-applied
n BILLED System-generated when items are unreaturned after the full overdue process Blocked from checkout at self-checks
o LIB USE ONLY Manually-applied Blocked from checkout at self-checks
p REORDERED Manually-applied Blocked from checkout at self-checks
q LOCAL CHECKOUT Manually-applied
r ROUTING Manually-applied
s ON SEARCH Manually-applied
t IN TRANSIT System-generated when items need to fill holds or be reshelved at another library
u UNAVAILABLE Manually-applied Blocked from checkout at self-checks
v AV WORKROOM Manually-applied
w WITHDRAWN Manually-applied Blocked from checkout at self-checks
x IN PROCESSING Manually-applied
y AVAILABLE, TAKE TO DESK Manually-applied Blocked from checkout at self-checks
z CLMS RETD System-generated when staff use “Claims Returned” button